Quoting Prices in Another Currency

European hotels, tour operators and rail companies usually quote in their own currency. You can now enter that price exactly as the supplier gave it, and JourneyFuse converts it into your proposal's currency for you. Your client sees both amounts, for example €1,250.00 (about $1,363).

Your proposal's currency is still the one that counts. Totals, checkout, deposits, invoices, bookings, commissions and reports all use the converted amount in your proposal currency. The foreign amount is shown to help your client understand the quote. It is never charged.

When to use it

• A FIT Europe trip where the hotel quoted €1,250 for the stay
• A private tour priced per person in pounds
• A transfer or excursion add-on priced in Swiss francs

Adding a foreign-currency price to an option

1. Open the proposal and expand the option.
2. Under Package Price, click Quote in another currency.
3. Pick the currency the supplier quoted in. JourneyFuse looks up the current exchange rate.
4. Enter the supplier's all-in amount in that currency.
5. The price in your proposal currency is filled in automatically, rounded to the cent.

If the option has taxes or fees, the converted amount is treated as the all-in price, the same as typing it into Package Price yourself.

Adding a foreign-currency price to an add-on

Add-ons priced as Total price, Per person or Per room show the same Quote in another currency link under the price. The amount you enter is for the same unit: per person for a per-person add-on, per room for a per-room add-on.

Per-person-per-day add-ons and add-ons marked Included or Quote on request can't be quoted in another currency, because they have no single price of their own to convert.

How exchange rates work

• Rates come from the European Central Bank. JourneyFuse uses the ECB's daily reference rates, published once each working day.
• The rate is locked when you enter it. A proposal you send today still shows the same prices next week. JourneyFuse never re-converts on its own.
• Refresh rate gets today's rate and updates the converted price. Use it when you revise a quote.
• You can type your own rate. If your supplier or your card gives you a specific rate, type it into the rate box. It is saved as a manual rate with today's date.
• If the rate service is unavailable, you'll be asked to enter the rate manually.

What your client sees

Each price quoted in another currency shows the foreign amount first, with the estimate after it:

€1,250.00 (about $1,363)

When any price on the proposal is shown in another currency, one note appears at the bottom of the page:

Amounts shown in another currency are estimates converted at exchange rates as of Sep 12, 2026. Exchange rates change, and your bank or card issuer may charge currency conversion or foreign transaction fees.

If prices were converted on different days, the note gives the oldest date.

Changing the price afterwards

If you type a new amount directly into the price box after converting, the foreign amount no longer matches, so JourneyFuse stops showing it to your client. The editor tells you when this has happened. Edit the foreign amount or click Refresh rate to convert again, or click the × to remove the foreign quote and keep your typed price.

Duplicates and templates

Duplicating an option or a proposal, or saving it as a template, keeps the foreign amount and its locked rate. Press Refresh rate on the copy if the quote needs today's rate.

Good to know

• Totals and the checkout summary are always in your proposal currency.
• Invoices created when a client books use the converted amount.
• Changing the proposal's currency does not re-convert existing prices. Refresh each rate afterwards.

A booking priced in another currency

Some suppliers bill in a different currency from the rest of the trip, for example a Canadian agency booking ScootAround or a US hotel in US dollars. Record that booking in the currency the supplier charges:

1. Open the booking with Edit booking.
2. In the Price panel, set Currency to the supplier's currency, for example USD.
3. Enter the amounts exactly as the supplier's invoice shows them, then save.

Every amount on that booking then shows in its own currency, on the Bookings tab too, for example US$549.54 on a Canadian trip. Nothing is converted, so:

• The trip's totals never add two currencies together. The money strip (Sold, Paid, Due, Client pays on their own) is in the trip's currency, and a line under it reads Also in USD: sold US$549.54 · paid … · due … rather than one made-up number.
• The booking is left out of your sales totals and reports, which are in your agency currency.
• The trip's money panel notes that the trip mixes currencies.

Billing it: payments follow the invoice

An invoice has one currency, and every payment recorded on it is in that currency. When a booking in another currency is on an invoice, the invoice and the trip's Payments tab say so, with two choices:

• Move to its own USD invoice. The booking's line and the payments recorded against it move to a new invoice in the booking's currency, so your client is billed and pays in US dollars. When that booking is the only thing on the invoice, the button reads Switch this invoice to USD instead, and the invoice and its payment schedule change currency together.
• Keep here, the amount is in CAD. Choose this when you charge your client in your own currency. Change the line to the Canadian amount you are charging first. The notice then stays quiet for that line.

A booking can't move when a card payment on it was charged through JourneyFuse (that money really was in the invoice's currency), when a single payment covers it together with other lines, or when the invoice is split between travelers. Keep it on the invoice in those cases.

A new invoice starts in the trip's currency. To change an invoice's currency yourself, open it and use Currency in its settings. Its payments follow.

When you import a supplier document, the booking keeps the currency printed on it, whichever currency the trip is in. Check the Currency box after importing if the document didn't show one clearly.