Per-Option Deposits & Insurance

Your proposal's deposit rule normally applies to every option on it. That works when one rule fits the whole quote (30% across the board), but falls apart the moment your suppliers disagree with each other. A cruise line wants a flat $245 per cabin. The resort next to it on the same proposal wants 25%. Enter $245 as a flat deposit and every option asks for $245, including the $12,000 one.

Every option can carry its own deposit and its own travel protection instead. Set them once on the option and the client sees exactly that option's terms when they pick it.

Setting a Deposit on One Option

Open the proposal editor and expand the option you want. Below the option's pricing and add-ons is a Payment & insurance for this option section.

1. Turn on Override payment schedule for this option.
2. Build that option's schedule: a Deposit row set to a flat dollar amount, a percentage, or a per-person amount, plus a Final balance row.
3. Leave the toggle off on every other option. Those keep inheriting the proposal's default.

The section always tells you what an option inherits when the override is off, so you can see at a glance which options are on their own terms and which follow the proposal.

A $245 cabin deposit on a $5,104 cruise: turn on the override for the cruise option, add a Deposit row of $245 flat due at booking, and add a Final balance row. Your other options keep the proposal's percentage. No more converting off-percentage deposits into awkward numbers like 4.7665%.

What the Client Sees

The client picks an option and the checkout prices that option's terms:

• The payment schedule on the proposal page shows the option's own deposit and balance.
• Due today at checkout matches that deposit.
• The card authorization holds exactly that amount.

All three read the same setting, so the number the client is quoted is the number their card is held for.

You don't have to change your proposal-level deposit. Options without an override still use it, so leave your usual default in place and override only the odd one out.

Add-Ons and Cabins Still Apply

Two things stack on top of an option's deposit, unchanged:

• Add-ons flagged "due at booking" with their own deposit are collected in addition to the option's deposit, exactly as they are for the proposal-level rule.
• Selectable cruise cabins that carry their own deposit still win. If a stateroom category states a $900 deposit, that's what's collected for that cabin, whatever the option's schedule says. Per-cabin is more specific than per-option.

Bundles Are the One Exception

On a split-bundle proposal (the client picks from several categories and buys them together), the deposit comes from the proposal-level rule, not from any one option's override. An option's deposit is scoped to that option's price, while a bundle charge covers the whole combined total, so mixing the two would collect the wrong amount. Set the deposit at the proposal level for bundles.

Quoting Two Insurance Carriers

The same Payment & insurance for this option section holds a travel-protection override, and travel protection is not limited to one carrier.

Add as many plans as you want to offer and give each one a Carrier. Leave the carrier blank on a plan and it inherits the proposal's provider.

Plan	Carrier	Price
Travel Basic	Travelex	$189/traveler
Comprehensive	Faye	$246/traveler

The client sees a pick-one list with the carrier shown against each plan, so a Faye policy sitting next to the tour operator's own coverage is clearly labeled. When every plan is from the same carrier, the label is left off — repeating one provider on every row is just noise.

Mark one plan Recommended to flag it, and save any plan to your workspace library with the star icon so you can drop it onto the next proposal. Library plans remember their carrier.

Good to Know

• Per-option payment overrides apply to individual proposals. Group bookings bill on one schedule for the whole group, so group options offer the travel-protection override only.
• Turning an override off restores the proposal default immediately; nothing is left behind on the option.
• A schedule whose rows are all invoice-collected means "collect nothing at booking, invoice it later" — that's a real setup, not an empty one, and the checkout will honor it.